NAPM ERIE
 

Annual Meeting May 2010

May Meeting to be held May 12, 2010 at the Erie Maennerchorr Club at 16th and State Street, Erie, PA

FREE DINNER TO MEMBERS!
FREE DINNER TO MEMBERS!

Dinner Meeting - May 12th:

Meet and greet cash bar 5:45
Dinner 6:15 followed by adiscussion on direction of Association

Dinner Reservations can be made by emailing Aaron Doehrel doehrela@plastekgroup.com

CASH BAR CASH BAR

Dinner is to choice of:
Garden Salad
Swiss Steak or
Sliced Oven Roasted Pork
with Baked Apples and gravey
on the side
California Mix
Mashed Potato with gravy
Rolls & butter
Coffee

Presidents Message

From the Desk of - President

Looking forward to seeing all members on May 12th, 2010 and May 13th, 2010 at the FREE Seminar!

PLEASE Advise any other topics that you the members would like to see/hear?

What about a Half Day on one topic and a Half Day on another topic? Then you can attend one or both?

Please email Aaron Doehrel at doehrela@plastekgroup.com with suggestions and direction!

We can NOT do these things with out YOU!

Our most heart felt condolences to Mrs. John (Jack) Major. A member of this organization for may years and he will be missed! Jack was a regular at the Monthly meetings and hard to miss.

Jack touched many people in the Erie area and went too quickly for anyone to really let him know what he meant to this group.

Sadly Missed---Jack Major

From the Desk of - Public Relations

CONSITITUTION AND BY LAWS
NATIONAL ASSOCIATION OF PURCHASING MANAGEMENT – ERIE, INC

Article I – NAME
1, The name of this association is “National Association of Purchasing Management – Erie, Inc.” and is incorporated as a non-profit corporation, as duly recorded with the Commonwealth as of April 27, 1977, with the registered office of the corporation being 901 State Street, Erie, PA 16512, P.O. Box 854.

2. The corporation may also have offices at such other places as the Board of Directors may from time to time appoint or activities of the corporation may require.

Article II – SEAL
1. The corporation seal will have inscribed thereon the name of the corporation, the year of its organization and the words “Corporate Seal, Pennsylvania”.

Article III – OBJECTIVES
The objectives of this Association are to foster and promote an interchange of ideas and cooperation among its members; to develop and apply efficient and practical purchasing methods and practices; to collect and propagate information of benefit and educational value to its members regarding fundamental problems of purchasing, selling, marketing, traffic and similar matters; to inform its members of various products, their uses, sources of supply and distribution and whatever else may be deemed proper and advisable to advance the purchasing profession together with the individual betterment of its members.

Article IV – MEMBERSHIP
1. Regular members- Regular membership in NAPM-ERIE shall be limited to the following:

a. A person who is involved in the purchasing or materials process, including without limitation, purchasing, purchasing research, value analysis, inventory control, material management, supply chain management, or any other activity or function which is related to the purchasing or material process.
b. An editor, secretary, or business manager employed by an Affiliated Association.
c. A person with a full-time appointment as a teacher, research specialist, department head, director or dean of a college, university, or other academic institution whose academic responsibility includes purchasing management or materials management or other related fields or subjects.
d. A regular member whose dues are currently paid on a continuous basis who is unemployed shall continue to be eligible for membership.
e. A regular member whose dues are currently paid on a continuous basis who retires shall continue to be eligible for membership.
f. Undergraduate or graduate student enrolled full time in an accredited community college or four-year college or university is eligible for membership.
g. A person who is engaged in the business of providing consulting services primarily in the field of purchasing management and materials management on condition that such person does not solicit members of an Affiliated Association for consulting engagements.
h. A person who has been a regular member for a period of ten years or more, has retired from regular employment and has been approved for this category of regular membership by a majority vote of the regular member of the Affiliated Association of which he/she has been a member. A person who meets this category of regular membership shall not be charged NAPM and Affiliated Association dues.
2. It is the intent and purpose of the provision to exclude any person whose primary function is the selling or the solicitation of orders. However, no member shall forfeit their right by incidentally disposing of scrap, surplus, raw stock, or equipment of the concern by whom they are employed.
3. The membership activities of the Association will be under the direction of the Membership Chairperson, who reports to the Board of Directors and the members of the Association in regular meetings. The Membership Chairperson will make a report at each meeting of the Board of Directors showing the progress, which has been made since the previous meeting with regard to membership work.
4. All applications for membership, secured by the Membership Chairperson and his/her committee, must be presented by the Membership Chairperson to the Board of Directors, in writing, and must be approved by the Board within thirty days after their submittal, failure or which will make the applicant ineligible for a period of 6 months.
5. Life membership may be granted to a person who has been a member of NAPM for a period of ten years or more, who has been active in the affairs of the Association, and has retired from all regular employment. A life member may be elected by the Board of Directors. Life members are entitled to vote and hold office and they shall be exempt from payment of dues.
6. Academic memberships may granted by the Association, by the regular procedure, to a teacher, research specialist, department head, director or dean of a college, university or other institution, who is concerned with purchasing, procurement, purchasing management or other related fields. Academic members shall not be required to pay dues but shall have full membership privileges.
7. Associate members may be elected as outlined in paragraph four of this section. There is no limit to the number of associate members from a given company provided that company has at least one regular member. Associate members will not be entitled to vote or hold office.
8. The Board of Directors, by affirmative vote of two-thirds of all members of the Board, may suspend or expel a member for cause after an appropriate hearing and may, by majority vote of those present at any regular constituted meeting, terminate the membership of any member who becomes ineligible for membership.
9. Upon written request signed by a former member and filed with the Secretary, the Board of Directors may, by the affirmative vote of two-thirds of the members of the Board, reinstate such a former member to Membership upon such terms as the Board of Director may deem appropriate.
10. Company sponsored membership is this Association can be transferred to another employee for the balance of the current due’s year provided the new member designate meets the qualifications required through formal membership application

Note: All the above is accordance with Article III, Section 6 – NAPM By-Laws.

Article V – GOVERNMENT
1. The governing body of this Association shall be a Board of Directors composed of six elected officers – President, Director of National Affairs, First Vice President, Second Vice President, Secretary, Treasurer, and all elected Directors. The officers shall be elected for a period of one year, beginning with the regular meeting in May, and are eligible for re-election for successive terms.
2. All officers are members of the Board of Directors, ex-officio, during their terms of office.
3. The President shall be the chief managing executive of the Association. The President shall call a meeting of the Board of Directors at least once a month prior to the regular meeting of the Association. The President shall call all meetings of the Board of Directors, notices being issued by the Secretary upon the President’s instructions. (See Article IX, 4) The President presides at all meetings of the Board of Directors, and in the case of a tie, the President has the deciding vote. The President shall appoint the Nominating Committee each year, and shall appoint other necessary committees.
4. The First Vice President shall be responsible for scheduling of the main session programs key speaker for their term of office.
5. The Secretary shall record in permanent form all the minutes and attendance of Board meetings and the annual Association business meeting. The Secretary carries out the instructions of the Board of Directors and the President in regard to routine Association operations, and shall submit monthly membership maintenance reports to National.
6. The Treasurer shall be the custodian of all money belonging to this Association. The Treasurer shall keep correct accounts and adequate financial records, showing all income and expenditures of the Association.
The Treasurer shall maintain a bank account in the name of the Association in which shall be deposited all receipts, and from which shall be paid all disbursements. The Treasurer shall render a condensed signed report of the Association’s financial condition at the annual meeting, and to the Board of Directors each month.

The Treasurer and the Membership Chairperson shall, the first week in December each year, send dues notices to all regular members requesting payment for the prescribed amount no later than January 15th. It is their duty to report to the Board of Directors at the first Board meeting after January 15th any members who are delinquent.

The Treasurer shall, on retiring from office, deliver to their successor all monies, books, documents, vouchers, and any other property belonging to the Association in their possession for which they may be accountable.

7. The Director of National Affairs shall have been a member of NAPM for at least three years and have served in at least one elected office in the Erie Association. The DNA shall represent the Erie Association as a member of the District Council, and as such, is to inform the District Vice-President of NAPM and other members of the Council concerning the opinion, suggestions and recommendations of the Association. The DNA shall also represent the Erie Association at all meetings of NAPM and the District Council and report on the activities and the membership of the Association as required by the District Vice President and the Council and perform such special duties as may be assigned by the District Council.
8. The Directors shall be the Chairpersons of the Standing committees. (See Article VII, 1)


Article VI – BOARD OF DIRECTORS
1. The Board of Directors shall be composed of the elected officers and the elected officers and the
elected directors:
* President *First Vice-President *Second Vice President *Secretary
*Treasurer *Director of National Affairs (DNA) * Committee Directors
2. The terms of office of the Board of Directors shall be a period of one year beginning with the regular May meeting.
3. The management of the Association is vested in the Board of Directors. It shall approve the plans of each of the individual Chairperson in charge of specific duties, who report to it, and also the activities of any Committees which may be created for special purposes. The Board shall also be responsible for the financial status of the Association, and all expenditures must be reviewed and approved by the Board.
4. The Board of Directors shall approve all applications for membership submitted by the Membership Chairperson, act as judges in cases of a compliant filed by members and otherwise direct all officers and committees in their work. They shall appoint at least two auditors from active membership each year, exclusive of any member of the existing Board of Directors, to insure an audit prior to the regular May meeting.
5. The Board of Directors shall meet regularly at least once a month, previous to each regular meeting of the Association.
6. The President shall be required to call a meeting of the Board at any time upon the written request of any five members of the Board. A duplicate copy of such a request report shall be submitted to the Secretary. Should the President fail to call a meeting within three days of the receipt of such a request, the Secretary shall the meeting.
7. The President shall preside at all meetings of the Board or, in case of the President’s absence the First Vice President shall preside. Minutes of the business transacted at Board meetings shall be kept by the Secretary.
8. The Board of Directors has the power to make appointments to fill any vacancies which may occur among the elected members of the board during their term of office. Such appointments shall be for the unexpired terms only. This does not apply to the President. Should the office of the President for any reason become vacant, the First Vice President shall discharge the duties of that office for the balance of the year.

Article VII– STANDING COMMITTEES
1. The Standing Committees of the Association shall include:
*Attendance and Welfare
*Public Relations
*Professional Development
* Membership and Reception
* Ways and Means
* International Purchasing
* Academic Affairs
2. They shall serve their officers for a period of one year beginning with the regular May meeting.

ARTICLE VIII – ELECTIONS
1. The President shall, at least sixty days before the April election meeting, appoint a Nominating Committee of three members, none of whom shall be members of the then existing Board of Directors, who shall prepare a list of nominees for the offices to be filled at the annual elections.
2. The Nominating Committee shall send the names of the nominees for the various offices for the ensuing year to the Secretary no later than thirty days hence, who shall announce such names at the regular meeting immediately proceeding the April election meeting. A list of the names of the nominees shall be sent to the members of the Association with the regular notice of the April election.
3. At the April election meeting, additional nominees may be made from the floor by any five members in good standing acting collectively.
4. The Nominating Committee shall secure the consent of all nominees and determine that all are members in good standing before the report to the Secretary.
5. Election of any office shall require a majority vote cast. Voting at the April election meeting shall be done by written ballot, provided there are multiple candidates for a given office.

ARTICLE IX – MEETINGS

1. Regular meetings shall be held on the second Wednesday of each month.
2. Officers and Directors for the following year shall be elected at the regular April meeting. The meeting for the purpose of installing offices and directors shall be held during May each year. Officers and directors installed at the May meeting shall assume office at the close of that meeting.
3. During the May meeting, the outgoing President and treasurer shall report on the past year’s activity.
4. Special meetings may be called by the Board of Directors, written notice of which shall be mailed to all members seven days prior to the date of the meeting.

Article X – DUES
1. Board of Directors will determine the amount of initiation fee, if any, and annual dues payable by regular and Associate members.
2. Dues for Regular Members shall be the total of the National fee plus the established dues set forth by NAPM – ERIE. Total dues shall be payable in advance, with invoice rendered December 1st of each year, for payment due within thirty (30) days. Regular members joining in the period of June through December will be invoiced for half dues to cover the portion of the year in which they joined.
3. Dues for Associate members shall be half of the total dues collected from Regular Members, as established in Article X, Paragraph #2. Dues shall be payable in advance, with invoice rendered December 1st of each year, for payment within thirty (30) days. Associate members joining in the period of June through December will be invoiced for half dues to cover the portion of the year in which they joined.
4. Should a member’s due not be paid by March 1st, at which time the National Association dues must be paid by NAPM-ERIE, the member will be notified in writing by the Secretary of potential suspension. Failure to make payment of arrears within a timely manner shall result in forfeiture of membership in the Association.

Article XI – BOOKS AND RECORDS
1. The Association shall keep an original or duplicate record of the proceedings of the members and the directors, the original or a copy of its By-Laws, including all amendments thereto to date, certified by the Secretary of the Association, and an original or a duplicate membership register, giving the name of the members, showing their respective addresses and the class and other details of the membership of each. The Association shall also keep appropriate, complete and accurate books or records of accounts.
2. Each member shall, upon written demand under oath stating the purpose thereof, have a right to examine, in person or by agent or attorney, during the usual hours of business for any proper purpose, the membership register, books and records of accounts, and records of proceedings of the members and directors, and to make copies or extracts there from. A proper purpose shall mean a purpose reasonably related to the interest to such person as a member. In every instance where an attorney or other agent shall be the person who seeks the right to inspection, the demand under oath shall be accompanied by a power of attorney or such other writing which authorizes the attorney or other agent to so act on behalf of the member.

Article XII – MEMBERSHIP CERTIFICATES

1. Membership in the Association may be evidenced by Certificates of Membership, in such case they shall be in form and style as the Board of Directors may determine. The Fact that the Association is a Non-profit corporation shall be noted conspicuously on the face of each certificate. They shall be signed by the President or First Vice President and by the Secretary, and shall bear the cooperate seal.

Article XIII – TRANSACTION OF BUSINESS

1. The Association shall make no purchase of real property or sell, mortgage, lease away or otherwise dispose of its real property, unless authorized by a vote of two-thirds of the members in office of the Board of Directors. Unless otherwise restricted in these By-Laws, no vote or consent of the members shall be required to make effective such action by the Board. If the real property is subject to a trust the conveyance away shall be free of trust and the trust shall be impinged upon the proceeds of such conveyance.
2. Whenever the lawful activities of the Association involves among other things charging of fees or prices for its services or products, it shall have the right to receive such income and, in so doing, may make an incidental profit. All such incidental profits shall be applied to the maintenance and operation of the lawful activities of the Association, and in no case shall be divided or distributed in any manner whatsoever among the members, director, or officers of the Association.
3. All checks or demands for money and notes of the Association shall be signed by each such officer or officers as the Board of Directors may from time to time designate.

Article XIV – ANNUAL REPORT
1. The Board of Directors shall present annually to the members a report, verified by the President and Treasurer or by a majority of the directors, showing in appropriate detail the following:

a. The assets and liabilities, including the trust funds of the Association as of the end of the fiscal year immediately preceding the date of the report.
b. The principle changes in assets and liabilities including trust funds, during the year immediately preceding the date of the report.
c. The revenue or receipts of the Association, both restricted and unrestricted to particular purpose, for the year immediately preceding the date of the report, including separate data with respect to each trust held by or for the Association.
d. The expenses or disbursements of the Association as of the date of the report, together with a
statement of increase or decrease in such number during the year immediately preceding the
date of the report, including separate data with respect to each trust fund held by or for the
Association.
e. The number of members of the Association as of the date of the report, together with a statement of increase or decrease in such number during the year immediately preceding the date of the report, and a statement of the place where the names and addresses of the current members may be found.

This report shall be filed with the minutes of the meeting of members.

Article XV – AMENDMENT

1. Notice of any proposed amendment to the Constitution and By-Laws shall be mailed to all active members prior to the meeting at which the amendment is to be voted on.
2. A two-thirds vote of the members present at a regular or special meeting shall be necessary to add to or amend this Constitution.

BY-LAWS
I
A quorum for the transaction of business at any regular meeting of this Association shall consist of a majority of Officers and Board Members and at least twenty percent of members entitled to vote.
II
The order of business shall be as follows:
1. Call to Order
2. Roll Call of Officers
3. Reading of the Minutes
4. Reports of Officers and Committees
5. Election of Officers
6. Election of New Members
7. Unfinished Business
8. New Business
9. Program
10. Adjournment
III
Expert as otherwise provided in the Constitution or these By-Laws, all questions of order shall be decided in accordance with Roberts Rules of Order.




Main Speaker

and Seminar Leader

May 13, 2010--------
FALL SEMINAR ANNOUNCED: FREE TO MEMBERS!!!!
Best in Class Practices in Procurement and Supply Chain Management to be held at Plastek Industries, Inc. at 2425 West 23rd Street(Parking on East side of building), Erie, PA 16506.
Call Aaron Doehrel at 814-878-4433 or email at doehrela@plastekgroup.com for attendance. The Seminar is FREE to current members of NAPM - Erie in good standing. Non-Members will be charged $160, which will include a membership to ISM for the balance of 2010.

Lunch will be provided as part of the fee (Free for Members)

Outline 8:00am - 4:00pm, May 13, 2010

"Best in Class Practices in Procurement and Supply Chain Management"

-Why Procurement Is Critical to any Organization?
-Procurement Impact on the Bottom Line
-Creating a Competitive Advantage
-Procurement Value Creation
-Transformation from Tactical Purchasing to Strategic Procurement
-Challenges facing Procurement Professionals
-Evolution of Procurement Organizations
-Best in Class Practices in Procurement & Supply Management
**Governance Council
**Procurement Organization
**Leadership and Employee Skills
**Strategic Sourcing
**Process Control and Optimization
**Spend Analysis and Management
**TCO Focus
**Inventory Management
**Supplier Management, Collaboration, and Alliances
**Contract Management
**Outsourcing/Global sourcing
**Compliance and Risk Management
**Sustainability and Social Responsibility

Case studies, Class Discussions, Industry Examples

-Conclusions, Q&A

Membership

Membership Chair: Aaron Doehrel, C.P.M.

Status2009-01-012008-05-01
Regular/NAPM2440
Academic/D.F.R.M.01
Life/Dues Free025
Total Reg Members2466
Associates02
Honorary0
Total NAPM Erie2468
CPM1829
APP183

Upcoming Meetings

Dinner Meeting May 12th 2010 will have
Procurement - A Value Generation Function

*Sr. Management Targets
*Revenue Optimization Goals
*Achieving Best in Class and Sustainable Results
*Procurement Impact on Financial Objectives
*Improving Working Capital
*Strategic Procurement Generating Value - Examples

Soheila R. Lunney, Ph.D.
Lunney Advisory Group

Officers

President - Hal Klebes, C.P.M. STERIS Corporation - Erie, PA
814-870-8210
Fax 814-870-8105
Harold-klebes@steris.com

1st Vice President - OPEN

2nd Vice President - OPEN

Treasurer - Aaron Doehrel C.P.M. Plastek Industries, Inc
Plastek Industries - Erie, PA
814-878-4433
Fax 814-878-4529
doehrela@plastekgroup.com

Secretary - Open

Chair Positions


Membership - Open

Professional Development - Open

Public Relations - Mike Ross, C.P.M. STERIS Corp. Mentor, OH
440-392-7983
Fax 440-392-7910
Michael_ross@steris.com

Ways & Means - Attendance & Welfare - James F. Carstater Erie Strayer- Erie, PA
814-456-7001
Fax 814-459-6595
jfc@eriestrayer.com

Mike Ross C.P.M. STERIS Corporation Global Supply Chain Management 6100 Heisley Road Mentor, OH 44060
440-392-7983
Fax 440-392-7910
Michael_Ross@steris.com